One practitioner · base subscription › Practice Better

Practice Better

Professional · priced at your client count · checked 21 Oct 2026

Workflow

Conditional

Client recurring tasks and completion history; plan-specific recurrence entitlement needs confirmation. ^{1 2 3}

At 20 clients, pay monthly

Professional · up to 300 clientsSprout excluded: Free account eligibility is restricted and recurring-task entitlement on Sprout is not confirmed. ^{2 4 5 6 7}

The ladder, as the vendor printed it

Active clients Unlimited plan required Pay monthly Pay annually, upfront Include student / recent-graduate offersThe highlighted row is the one the engine selects for this count.

Plan	Capacity	Per month	Per year, upfront	Practitioners	Eligibility	Source
Sproutexcluded: Free account eligibility is restricted and recurring-task entitlement on Sprout is not confirmed.	up to 3 clients	Free	not printed	1	students / recent graduates	^{2 4}
Starter	up to 10 clients	USD 35	USD 300	1	general	^{2 4}
Professional	up to 300 clients	USD 69	not printed	1	general	^{2 4 5 6 7}
Plus	unlimited	USD 99	not printed	1	general	^{2 4 5 6 7}
Team	unlimited	USD 155	not printed	2	general	^{2 4 5 6 7}

At 0 clients: USD 35 per monthGeneral user: Starter minimum; Sprout only if its eligibility applies. · annual: USD 300 per year, upfront
Annual billing at 20 clients: Price not establishedannual invoice not printed
Unlimited plan: USD 99 per month
Zero clients: General user: Starter minimum; Sprout only if its eligibility applies.
Above the published ladder: not published; never extrapolated.
Pricing review: Use monthly Professional 69, Plus 99, Team 155 USD from explicit July 9, 2025 update; previous 59/89/145 retained in source history.

Workflow

Status: Conditional — Client recurring tasks and completion history; plan-specific recurrence entitlement needs confirmation. ^{1 2 3}
Recurring assignment: Documented ¹
Client completion: Documented ¹
Practitioner review: Documented — Completed task history; aggregated adherence dashboard not established. ¹
Feedback channel: Documented — Individual messaging listed on all plans. ²
Export: Conditional — Client-data export documented; scope and plan mapping need confirmation. ²
Free: Not established — Sprout: free account for eligible students/recent graduates, up to 3 clients. Free recurring habit tracking not confirmed; excluded from free results. ^{4 1}
Client-side charges: Not established — not in the amount
Platform: Not recorded
Observed in an account: No. Everything on this page is documented from the vendor's pages and store listings that were read.

What we could not establish

Dated help notices supersede older marketing prices; older evidence retained.
Recurring-task entitlement on each selected plan remains conditional; Sprout excluded until confirmed.
Agreements, exclusions, configuration and client access charges not fully assessed.

Regulated use — lay reading

Lay reading. What each vendor's own pages say about US HIPAA and Ontario PHIPA, read by habit.report, without legal training. Not legal advice. A vendor's account of the law is not a source for the law. Each feature is assessed separately; evidence for one never covers another.

US HIPAA-covered activity: Conditional — Vendor advertises BAA availability on all plans; actual agreement and exclusions not reviewed. ^{8 9 10}
Ontario PHIPA-subject activity: Not established — Vendor claims PHIPA support; PHIPA-specific contracts, safeguards and practice obligations have not been reviewed. ^{8 11}

Regulatory features — what the vendor's pages state

Data entry: Vendor states: The FAQ refers to data that practitioners or their clients create or upload to Practice Better. ¹² · checked 21 Oct 2026
Hosting: Vendor states: Core infrastructure is on Amazon Web Services and Box.com. Main data servers were consolidated to AWS data centers in the U.S. (previously primary storage in Canada (Quebec) and backup in Virginia, U.S.A.); the change applies to all users. Data is encrypted with AES-256 at rest and in transit, TLS 1.2 in transit. ^{12 13} · checked 21 Oct 2026
Messages: Not stated
Notifications: Not stated
Attachments: Vendor states: Documents uploaded to Practice Better, generated PDFs of completed forms, archived notes and protocols are stored in AWS; Box.com powers the in-portal Document Preview. ¹² · checked 21 Oct 2026
Video: Not stated
Exports: Vendor states: Client data can be exported as a Zip archive containing spreadsheets of the client file and documents associated with the client. ¹² · checked 21 Oct 2026
Integrations: Vendor states: Third-party providers named for storing data are AWS and Box.com; the vendor says it holds HIPAA Business Associate Agreements and GDPR Data Processing Agreements with vendors that store and process data on its behalf. ¹² · checked 21 Oct 2026
AI features: Not stated
US business associate agreement: Not stated
Canada or Ontario: Vendor states: Practice Better says its primary data storage was previously in Canada (Quebec) and has been consolidated to U.S. AWS data centers for all users. ¹³ · checked 21 Oct 2026

Evidence

1. Practice Better recurring tasks · help.practicebetter.io/hc/en-us/articles…and-Managing-Recurring-Tasks
Vendor page (help centre) · Read 20 Oct 2026 · No copy saved
Recurring tasks can be assigned to clients daily, weekly or monthly; schedules can be edited or paused and completed instances remain in history. Per-plan recurrence entitlement not explicit.
2. Practice Better plans and features · help.practicebetter.io/hc/en-us/articles…lans-and-Features-Comparison
Vendor page (help centre) · Read 20 Oct 2026 · No copy saved
Help page dated September 15 lists monthly Starter 35/10 active clients, Professional 69/300, Plus 99/unlimited, Team 155/unlimited with two practitioners. Additional practitioners 50, up to 200 total. Sprout free/3. Tasks and individual messaging listed across plans. Some narrative and table feature entries disagree.
3. Practice Better plans comparison (real-browser read) · help.practicebetter.io/hc/en-us/articles…lans-and-Features-Comparison
Vendor page (help centre) · Read 21 Oct 2026 · No copy saved
Read in a real browser 2026-10-21 (plain fetches return 403). The feature chart row "Tasks and reminders" ticks all five plans (Sprout, Starter, Professional, Plus, Team; row text: "Set tasks and reminders to stay on top of everything on your to-do list", a practitioner to-do row, not client recurring tasks), while the Sprout plan description lists "No tasks and reminders" under What's Not Included. Forms and waivers are one-time on the first two plans and one-time and recurring above. The article therefore conflicts with itself on Sprout; the recurring client task entitlement per plan stays conditional.
4. Practice Better pricing · practicebetter.io/pricing
Vendor page · Read 20 Oct 2026 · No copy saved
USD stated. Starter monthly 35 or annual 300. Comparison displays Professional 59, Plus 89, Team 145, conflicting with newer help pricing. Sprout is presented for students/recent graduates with three clients.
5. Practice Better pricing changes · help.practicebetter.io/hc/en-us/articles…s-to-Practice-Better-Pricing
Vendor page (help centre) · Read 20 Oct 2026 · No copy saved
Dated notice supports monthly 69/99/155 and additional practitioner 50. Retain conflicting public comparison rather than silently replacing it.
6. Recent Changes to Practice Better Pricing · help.practicebetter.io/hc/en-us/articles…s-to-Practice-Better-Pricing
Vendor page, re-read · Read 20 Oct 2026 · No copy saved
Explicit before/after pricing correction: old Professional $59, Plus $89 and Team $145 were previous prices before July 9, 2025; new prices from July 9, 2025 are $69, $99 and $155. This resolves the previously recorded conflict about those monthly tier amounts, while the older public comparison page remains stale. Starter is $25/month billed annually or $35/month monthly. Currency is USD per official pricing page already captured in the initial research. Previous Price (before July 9, 2025)
7. Updating Your Practice Better Subscription Plan · help.practicebetter.io/hc/en-us/articles…ice-Better-Subscription-Plan
Vendor page (help centre) · Read 20 Oct 2026 · No copy saved
Current monthly pricing table is dated as of July 9, 2025: Sprout $0; Starter $25/mo annual or $35/mo monthly; Professional $69; Plus $99; Team $155. Practitioner add-on is $50/month per user on Team only; annual invoice totals are not stated here. The pricing listed below is monthly unless otherwise noted.
8. Practice Better teams FAQ · practicebetter.io/teams
Vendor page · Read 20 Oct 2026 · No copy saved
Vendor claims HIPAA, PHIPA, PIPEDA and GDPR support on all plans and BAA availability. Claims AI features are covered. Actual agreement, exclusions and customer configuration not inspected. A Business Associate Agreement (BAA) is available for your records.
9. HHS covered entities · hhs.gov/hipaa/for-professionals/covered-entities/index.html
Regulator page · Read 20 Oct 2026 · No copy saved
HIPAA scope depends on covered-entity/business-associate status and activity, not a profession label alone.
10. HHS cloud guidance · hhs.gov/hipaa/for-professionals/special-…y/cloud-computing/index.html
Regulator page · Read 20 Oct 2026 · No copy saved
BAA and risk-management obligations apply to relevant cloud handling of ePHI; encrypted storage does not automatically remove business-associate duties.
11. Ontario IPC virtual healthcare · ipc.on.ca/en/covid-19-information-and-re…vacy-and-virtual-health-care
Regulator page · Read 20 Oct 2026 · No copy saved
PHIPA applies to virtual care as well as in-person care. Vendor marketing alone does not establish practice-specific suitability.
12. Practice Better Privacy & Security FAQ · help.practicebetter.io/hc/en-us/articles…4615431-Privacy-Security-FAQ
Vendor page (help centre) · Read 21 Oct 2026 · No copy saved
Page read 2026-10-21 in a real browser (plain fetch returned 403). AES-256 at rest and in transit, TLS 1.2; core infrastructure on Amazon Web Services and Box.com (Box for Document Preview), with HIPAA Business Associate Agreements and GDPR Data Processing Agreements with those vendors; uploads and generated PDFs stored in AWS; client data export "will be provided as a Zip archive which includes spreadsheets of data included in the client file and documents associated with your client"; "Any documents you upload to Practice Better will be stored in AWS", generated PDFs for completed forms, archived notes and protocols are also stored in AWS, and Box.com is used to facilitate its "Document Preview" feature in the portal; data created or uploaded by practitioners or clients is purged from systems within 30 days (backups: daily snapshots 30 days, monthly 12 months). Does not state whether Practice Better signs a BAA with practitioners, nor messaging, notification, video, integration or AI details.
13. Practice Better Data Residency · help.practicebetter.io/hc/en-us/articles…actice-Better-Data-Residency
Vendor page (help centre) · Read 21 Oct 2026 · No copy saved
Page read 2026-10-21 in a real browser. Main data servers consolidated to AWS data centers in the U.S.; previously primary storage in Canada (Quebec) with backup in Virginia, U.S.A.; the change applies to all users platform-wide; AES-256 at rest and in transit with AWS DPAs.